INDIANA - Marion County Foreclosure AUCTION

Real Estate Forms

Find forms related to our office’s real estate sales below.

Instructions for bidders (effective May 2019)

If you have any questions, please contact our Real Estate Team atMCSO-SheriffSaleRealEstate@indy.govor 317.327.2459.

Real estate removal line 317.327.2452, for the most current information bidders must be pre-registered no later than 12:00 p.m. one business day prior to the first respective sale date you plan to participate in. Then every January no later than 12:00 p.m. one business day prior to the January sale.

To be provided at the time of Pre-Registration:

  1. Pre-Registration Form
  2. Copy of valid state issued identification card of the bidder
  3. Copy of W-9 (for business and/or individual)
  4. Certificate of Existence
  5. Business Entity

Registration and funds deposit must be done no later than 12:00 p.m. one business day prior to the respective sale date you are participating. All persons bidding must have sufficient funds to purchase property at the time of registration or purchase (subject to MCSO Sheriff's Sale policy). Sufficient funds consist of the full amount of what he/she is willing to bid. Funds must be in the form of a cashier's check or certified funds drawn from an Indiana bank, made payable to "Marion County Sheriff". No cash or letter of credit will be accecpted. Bidders are responsible for keeping track of those funds to not exceed the deposited amount. The consequence for exceeding your amount could be suspension for up to three consecutive Marion County Sheriff's Sales.

Prior to placing any bid, all persons bidding must be pre-registered for the current year, registered for the respective sale date, and have sufficient funds to purchase property at the time of registration or purchase (subject to MCSO Sheriff's Sale policy).

If this is your first time pre-registering you may schedule an appointment with one of our team members for future details on the Sheriff's sale. Please feel free to contact us to make an appointment.

Written bids will be accepted for the respective sale date. For example, if you want to purchase a property and have registered for that respective sale, however cannot be at the oral auction you may place a written bid for the property. If no one raises the bid at the oral auction you will have purchased the property.

Paddles will be handed out at the time of registration or at 10:00 a.m. in Room T-260 on the respective sale date. If paddles are not returned to us your funds will not be returned to you.

The oral auction will begin in Room T-260 of the City-County Building at 10:30 a.m. on the respective sale date.

  • All bids are final. No bid can be withdrawn or amended after duly received and recorded by Sheriff's personnel conducting the sale (except by court order).
  • Expect competitive bidding. You are encouraged to attend at least one sale to learn the process.
  • Cell phones must always be set to vibrate or turned off at all times. You will be asked to leave the room if you talk during the oral auction.
  • All sales are subject to any first and prior liens, taxes and assessments legally levied and assessed, or any other liens not properly set out in the lawsuit. A note on prior liens: any prospective bidder should obtain their own title evidence before making any bids on any properties in any sale. For example, if a business or a homeowners association is the plaintiff there is an excellent chance there is a mortgage lien superior to the plaintiff's lien.
  • Prior to the date of sale, the party that filed for the Sheriff's sale is responsible for paying all delinquent property taxes, special assessments, penalties and interest that are due and owing on the property. Plaintiff is also to pay any amounts of redemption where a certificate of sale is outstanding.
  • If the Marion County Department of Health has ordered a property to be mowed, boarded up, or assessed a sewer lien, and the amount assessed has not yet appeared on a tax bill, the purchaser could be responsible for those assessments. Another possible hidden encumbrance could be the amount assessed, however not yet billed for the city to put the property on city sewer or to install curbing.
  • The Sheriff's Office does not have access to these properties and cannot confirm whether a property is occupied. The potential purchaser is encouraged to do a "drive-by" inspection.
  • The Sheriff does not warrant, either expressively or implied, any title, location or legal description.

If your bid is successful, you can pick up extra checks the day following the sale after 11:00 a.m. If your bid is unsuccessful, you can pick up checks immediately following the sale in Room T-260 of the City-County Building.

Keep in mind that failure to comply with the rules on this page may result in the suspension of up to three consecutive sales.

Buyer Beware

  • Properties are sold "AS IS". We recommend you do your due diligence when researching the properties, to include a title search.
  • You need to have 100% of what the bank is asking.

Instructions for plaintiffs and attorneys

If you are a plaintiff or attorney, consider the information below regarding sheriff sales and related documents.

Attorneys are responsible for ensuring that all pertinent documents are submitted on time and properly completed.

Attorney's will receive email notification from the Real Estate team when a property has been set for sale. This notification will include the notice due date and Sheriff's file number (SFN). The SFN is a unique identifier made up of the sale date and sale number. Identify owners on the distribution listing of the notices. Please provide an electronic copy of each notice via email.

The following documents and cost checks are due no later 3:00 p.m. on the Friday prior to the respective sale date. Please provide an electronic copy of each notice via email.

  • Sheriff’s Deeds
  • Clerk Returns
  • Sales Disclosure Form
  • Written Bid Forms
  • Plaintiff Spreadsheet
  • Added Cost Sheet
  • AOJ/B
  • Treasurer's Tax Clearance Forms
  • Removal Letters
  • User Fees
  • Sheriff's Fees
  • Publication Fees
  • Removal Fees for any property removed prior to the above due date

The documents listed below are due no later than 3:00 p.m. two business days following the respective sale date. Please provide an electronic copy of these documents via email.

Post-Sale Documents:

  • Sheriff's Deeds for 3rd Party Buyers
  • Clerk Returns for 3rd Party Buyers

Post-Sale Cost checks:

  • Removal Fees for any property removed after the Friday before the sale at 3:00 p.m.

Include the SFN in the upper right corner of all the documents and cost checks listed above. Please note that cost checks will now be cashed and applied as part of the sheriff’s sale process. Include these costs as part of the minimum bid amount and plaintiff’s written bid, as applicable. Deeds with large property descriptions can be on 8.5” x 11” or 8.5” x 14" paper.

Attorneys are responsible for calculating all interest amounts. Interest calculations are due on the Added Cost Sheet or Spreadsheet. All bids more than the full judgment amount must have a bid justification.

Make cost checks payable to "Marion County Sheriff".

Recording checks should be made payable to "Marion County Assessor's Office" ($5.00 per parcel) and "Marion County Recorder" ($35.00) are due no later than 3:00 p.m. on the Friday following the respective sale date.

All delinquent taxes, special assessments, penalties, and interest that are due must be paid prior to the sale. Every parcel scheduled for sheriff’s sale must have a completedTreasurer's Tax Clearance Formstamped by the Treasurer's Office. Contact theMarion County Treasurer's Officefor specific rules.

Property may only be removed on the date of the sale with a court order. Bankruptcy paperwork must be submitted to the appropriate SFN. The Sheriff’s Office will not remove any property without an attorney’s request.

Written bids are due for any property the Plaintiff intends to buy. If the Plaintiff provides a minimum bid amount but no written bid and the property does not sell to a 3rd party interest the property may be praeciped for the available sale. No fee carry-over, fees will be due again.

An administrative user fee of $200 will be assessed on every property once the Sheriff’s Office receives a certified copy of the judgment and decree under the seal of the court from the Marion County Clerk’s Office.

A service of notice fee of $28.00 will be assessed for each notice sent for service.

Fee Calculator

Keep in mind that failure to comply with the above rules may result in the removal of the property from the sale.